What is a KVM?
In corporate AV production, KVM switches can significantly enhance efficiency, save time, and streamline organization for AV technicians. These benefits translate to value for end clients through faster setup times and cost-effective hardware solutions.
A KVM (short for Keyboard, Video, and Mouse) is a hardware device that enables control of multiple computers using a single keyboard, monitor, and mouse. KVMs are commonly used in environments requiring management of multiple systems, such as server rooms, data centers, testing labs, and event production tech tables.
types of KVM Switches
KVM switches come in various types to suit different needs, including:
- Hardware-based KVMs: Physical devices for switching between systems.
- Software-based KVMs: Virtual solutions that work over a network.
- Network-based KVMs: Ideal for remote system management.
- Multi-monitor KVMs: For setups requiring multiple display outputs.
We’ve recently adopted multiview KVMs, which allow viewing all connected sources simultaneously on a single monitor. These switches are affordable and readily available, like the one we recommend on Amazon.
why we use multiview KVMs in corporate AV production
At Innovative Production Solutions, we prefer mini PCs over laptops for corporate presentations. Mini PCs are more cost-effective due to their lack of peripherals like screens and keyboards, yet they include features crucial for AV production—most notably, dual video outputs.
Why Dual Video Outputs Matter
In corporate AV setups, dual video outputs allow independent control of two screens. For example:
- Audience Display: Full-screen output of a PowerPoint presentation.
- Presenter View: Display of speaker notes on a confidence monitor.
While laptops can achieve this with dongles, mini PCs paired with multiview KVMs streamline setup time and declutter the tech table. Multiview KVMs also allow technicians to view all screens simultaneously, eliminating issues like accidentally opening a window on a secondary display that isn’t visible.
Improved Workflow
KVMs come with customizable keyboard shortcuts for seamless control, allowing the PCs and the KVM switch to remain out of sight. With just one monitor, keyboard, and mouse on the tech table, technicians can:
- Switch between PCs instantly.
- Toggle between multiview and full-screen modes.
- Manage multi-screen content efficiently.
Most KVMs also feature an additional USB port, perfect for file transfers, wireless slide advancers, or other peripherals. We extend this port to the tabletop for easy access alongside the keyboard and mouse.
are there any drawbacks to using KVMs?
While KVMs are invaluable, there are some limitations to consider:
- Switching Lag: On budget multiview KVMs, switching between full-screen and multiview modes can take 2-3 seconds. This delay might be problematic in certain scenarios. However, switching between PCs is instantaneous, so with proper planning, this limitation can be managed.
- USB Port Limitations: The additional USB port is typically USB 2.0, which is sufficient for peripherals or small file transfers. However, it may not support powering external hard drives or transferring large files, requiring access to onboard PC ports.
the bottom line
Integrating a modular rack with two mini PCs and a multiview KVM has revolutionized our corporate AV productions by:
- Saving setup time.
- Keeping tech tables clean and organized.
- Enhancing visibility and control of dual-screen content.
This approach has also resolved challenges like viewing files opened on extended displays. The result is a more efficient and professional AV production setup.
Contact us today!
Want to learn how we can streamline your corporate AV production? Reach out to Innovative Production Solutions for customized solutions that deliver efficiency and professionalism every time!